Distributed Ledger Technologies for Student Information Management Systems: A Conceptual and Technical Framework for the Tanzania Institute of Accountancy (TIA)

Abstract

Student Information Management Systems (SIMS) are mission critical to higher learning institutions because they govern admissions, registration, fee status, assessment results, progression, graduation, and alumni verification. Yet conventional centralized SIMS architectures may face persistent challenges: record tampering risk, weak end‑to‑end audit trails, fragmented reconciliation across units and campuses, slow and costly credential verification, and limited interoperability with external verifiers.This study develops a conceptual and technical framework for applying Distributed Ledger Technology (DLT) to strengthen SIMS at the Tanzania Institute of Accountancy (TIA). The framework positions DLT as a trust and interoperability layer rather than a replacement for SIMS. It proposes (i) an architecture that anchors cryptographic proofs on‑chain while keeping personal data off‑chain; (ii) standards based digital credentialing using W3C Verifiable Credentials and Decentralized Identifiers; (iii) governance and compliance controls aligned to Tanzanian data protection and cybercrime regimes; and (iv) an implementation roadmap and evaluation metrics grounded in established information systems theories. To make design trade‑offs concrete, the study includes simulated calculations and figures for event volume, storage growth, verification turnaround time, and risk intensity across rollout phases. The framework provides a practical blueprint for a staged pilot at TIA starting with credential verification and assessment audit‑trail anchoring before scaling to additional workflows.